Common Mistakes in English Business Writing

December 29, 2016

People usually underestimate the importance of proper business writing at the workplace. Usually, when writing an email, some workers don’t bother that much about a misplaced comma or an improperly spelled word. However, your recipients might get a bad impression about you if they see that you are so inattentive to grammar rules. Particularly, you might be severely judged if you are occupying some senior position at work. Therefore, we have decided to compile a list of the most important things you should pay attention to while writing.

How to improve written communication at work:

1. Never discriminate.

To be politically correct, avoid using merely male pronouns when the person you are talking about can be either male or female. If you continue referring to a person as “he” although it is a woman, you might be viewed as narrow-minded or even sexist. The best way to refer to a person if you don’t know the gender for sure is to write “he/she,” “him/her,” “his/her,” etc.

2. Be some steps ahead of what you were at school.

Avoid common mistakes that you were prone to making in high school or college. You’re surely not expected to demonstrate grammar skills as if you were a philologist or a linguist, but mistaking “affect” and “effect” or “there” and “their” is over-the-top. By making such mistakes when emailing at work, you will seem unprofessional.

3. Watch your tone and style of writing.

Business correspondence at work is really different from informal chatting with your friends. Therefore, make sure that you use proper vocabulary. Besides, do not use slang words, mind proper capitalization, avoid informal abbreviations, etc. Always proofread your email before sending in order to avoid common mistakes.

4. DON’T YELL!!!

Keep in mind that using CAPSLOCK and numerous exclamation marks makes an impression of a rude and impolite person, who is yelling at this very moment of writing these lines. Such style of writing is totally unacceptable for emailing at work. In such a way, your message might be misinterpreted by your reader.

5. Always proofread and edit your writing.

Before hitting the button “SEND,” always take some time and revise what you have written. Another idea is to ask your friend, family member or a colleague to help you with that.

Remember that proper business correspondence is the thing that needs constant improvement. Therefore, do not be lazy and read some valuable resources that will help you improve your writing.